How the Profession is Organized in Ohio
Regulation of MDs in Ohio
The State Medical Board of Ohio (“Board”) regulates the licensing and practice of allopathic physicians within the State of Ohio.
Before you can apply for an unrestricted license to practice medicine at the state level, however, there is a complex system of training and exams that applies at a national level to all medical graduates in the United States, including International Medical Graduates (“IMGs”), that you will need to complete. A general overview of the process is outlined below and will be discussed in more detail in this guide.
- Graduate from a medical school outside of the United States or Canada.
- Obtain certification from the Educational Commission for Foreign Medical Graduates (“ECFMG”). The requirements for this certification will be discussed in more detail below.
- Take and pass Steps 1, 2, and 3 of the United States Medical Licensure Examination (“USMLE”) within a ten-year period.
- Complete a residency or other postgraduate training program (at least two years of postgraduate training).
- Demonstrate proficiency of Spoken English with one of the following: (1) Passage of the ECFMG Clinical Skills Assessment, (2) Two years of undergraduate work in the U.S., (3) Possession of a current U.S. medical license with active practice over the last five years, or (4) TOEFL iBT scores of at least 26 in Speaking and 26 in Listening with a total score of 90.
Employment as an MD in Ohio
It is difficult and costly for an IMG to become licensed in the United States, but you can be successful. The American Medical Association reports that, in 2019, 25% of practicing physicians in the United States were IMG physicians.
According to the Bureau of Labor Statistics, physician salaries are some of the highest professional salaries in the United States. For example, in 2020, the average wages for a family and general practitioner were around $214,370 per year, while the average wages for an anesthesiologist were around $271,440 per year. In Ohio in 2021, the average annual wage for an emergency medicine physician is $334, 060, while the average annual wage for a pediatrician is $187,300.
Generally speaking, demand for doctors is increasing due to an aging U.S. population and expanded treatment options. Certain healthcare reforms may also increase demand. For example, if more people become insured and seek regular medical care, demand for physicians should increase.
Many IMGs consider changing medical specialties in order to return to medical practice due to the competitive environment for securing residencies. Choice of specialty can be influenced by a number of factors, including debt, an interest in “controllable lifestyle” specialties (e.g., with normal office hours), desirable geographic regions, or prestige programs. U.S. medical graduates often have advantages in the competition for residency programs, including familiar medical schools, career services support, and recent graduation. But certain specialties where there is high public demand—such as Primary Care, specialties like family practice, internal medicine, and obstetrics and gynecology—may have more residency opportunities.
One consideration for candidates planning to practice medicine in Ohio is that the state does not mandate that practicing doctors carry medical malpractice insurance. However, if you choose not to get insurance, you must provide patients with a written notice regarding your lack of insurance that they must sign. Within Ohio, the cost of malpractice insurance can vary based on the location and specialty. For example, premiums for the same specialty can be more than 1.5x in Cuyahoga County (where Cleveland, Ohio is) compared to other counties in the state
Ohio also caps damages that a plaintiff can recover if you are found liable for malpractice (an injury or loss caused by improper treatment). The state caps non-economic damages to the greater of $250,000 or three times the plaintiff’s economic damages (max. $350,000 per plaintiff).
Eligibility for License to Practice Medicine in Ohio
This section explains the major steps for becoming licensed to practice medicine in Ohio. Each of these steps is complicated and involves a large investment of your time, money, and effort. They include foreign degree evaluation, multiple tests, and tough competition among doctors for placements.
Certification by ECFMG
The first step toward licensing is obtaining a certification from the Educational Commission for Foreign Medical Graduates, which will qualify you to compete for medical residency positions in U.S. teaching hospitals. Beginning in 2024, to be eligible for ECFMG certification, your foreign medical school and program must be accredited by the World Federation for Medical Education.
– The Certification Process
- To begin the process, register through the Interactive Web Application for a USMLE/ECFMG Identification Number and begin to build your profile. Be very careful to enter accurate information, as changing your biographic information later in the process will require documentation and additional fees.
- Submit a Certification of Identification Form (Form 186) which needs to be notarized using NotaryCam.
- Apply for and take USMLE Step 1 and Step 2 exams in order to complete your ECFMG certification. You will apply to take these exams through ECFMG. More information on these exams is provided in Section III of this guide, below.
- Provide certain documentation related to your medical education credentials, including: a certification from your medical school that you are a graduate, a final medical school transcript, and your medical diploma.
- Attain a satisfactory score on the Occupational English Test (OET) Medicine (minimum of 350 on the Listening, Reading, and Speaking sub-test, and a minimum score of 300 on the Writing sub-test, in one test administration).
- Pass the clinical and communications skills requirement through one of the Pathways.
More information can be found in the ECFMG Information Booklet and the USMLE Bulletin of Information.
– The Pathways
IMGs who wish to take part in the 2023 Match who need to meet the clinical and communication skills requirements for ECFMG Certification must apply to one of six Pathways.
- Pathway 1 – Already Licensed to Practice Medicine in Another Country
- Pathway 2 – Already Passed an Objective Structured Clinical Examination (OSCE) for Medical Licensure Administered by an Acceptable Medical School
- Pathway 3 – Medical School Accredited by Agency Recognized by World Federation for Medical Education (WFME)
- Pathway 4 – Medical School Accredited by Agency that Has Received a Determination of Comparability by National Committee on Foreign Medical Education and Accreditation (NCFMEA)
- Pathway 5 – Medical School Issues Degree Jointly with a U.S. Medical School Accredited by Liaison Committee on Medical Education (LCME)
- Pathway 6 – Evaluation of Clinical Patient Encounters by Licensed Physicians
– Other Important Information Regarding ECFMG Certification
- Applicants are required to complete the ECFMG examination requirements within a seven-year period. This means that once you pass an exam (e.g., Step 1), you will have seven years from the date you passed that first exam to pass the other exams needed for certification.
- The Pathways application must also be completed within the seven year period.
- Applicants who have a passing USMLE Step 2 Clinical Skills (CS) score that is valid for ECFMG Certification, who are already certified by ECFMG, or who have an approved application to the 2021 or 2022 Pathways do not need to submit to a Pathway for the 2023 Match.
Residency
After obtaining your ECFMG certification, the next step toward a medical license is completing a medical residency or fellowship, also known as a Graduate Medical Education program (“GME”). These programs are accredited by the Accrediting Council on Graduate Medical Education (ACMGE) and vary in length from 3 to 7 years depending on the specialty. Occasionally a teaching hospital will accept IMGs as second-year residents; however, these are rare cases and you should be prepared to go through a full residency program.
– Residency Strategy: Competition and Presentation
Finding a residency requires careful strategy, organization, and initiative. Graduates of U.S. medical schools benefit from access to established networks and familiar credentials. Since you will be competing with U.S. graduates for the same residency programs, you should dedicate time to developing job search skills and to activities such as:
- Building networks and identifying physician mentors currently practicing in your specialty by attending meetings and seeking volunteer opportunities;
- Creating error-free and persuasive presentation documents like American-style résumés or online profiles that emphasize your special skills and achievements; and
- Practicing for interviews by preparing answers to common questions and conducting research on your target programs.
Although you may have already specialized in your previous country, you may also consider being flexible about both the residency specialties and locations you will accept. You may increase your chances in obtaining a spot in residency programs that are:
- In medically underserved areas (e.g., rural and/or economically depressed areas);
- In lower-earning specialties; or
- In specialties with more demanding work hours.
– “The Match”
“The Match” is a standardized process most medical graduates participate in to obtain a residency program. It can be broken down into the following steps, which will be discussed in more detail below:
- Researching residency programs;
- Compiling documents and applying to programs;
- Interviewing by phone, virtual, and in-person with residency programs; and
- Ranking of schools by candidates (and vice versa), resulting in a match.
“The Match” process generally follows the same timeline each year.
- September: Match “season” begins; candidates and programs accept participation terms; applications and interviews occur.
- January: Candidates and residency programs can begin to enter rankings for each other.
- Mid-February to Early-March: Rank lists close.
- Mid-March: Matches are announced on Match Day.
NOTE: Some experienced foreign doctors who have developed relationships with hospitals or residency programs through personal or professional connections may be able to “pre-match” and avoid the general match process. You can look for a pre-match placement while also participating in the match process, but you must withdraw from the match program before its deadline (when rank lists close) if you have accepted a position “outside of the match period.” If you do not, you could be responsible to join more than one residency program and will have violated match rules. If you think a pre-match is likely, make sure to formally accept the offer and get documentation before the match deadline.
A. Researching Residency Programs
You should begin researching residency programs well before match season begins in August. You need to do a lot of your own research to learn what residency programs interest you and which are more likely to favor your application.
FREIDA is a searchable online database managed by the American Medical Association. It provides key information on participating residency programs. It is a good first place to look for programs that interest you
TIP: Make sure that when you ask for advice, you tell people that you do not require visa sponsorship. Many people assume that as an IMG, you require visa sponsorship. This can limit their thinking about what residency programs are available to you. This guide assumes you are an IMG who already has permanent work authorization through permanent residency or refugee or asylum status.
B. Applying to Programs
Once you have a list of residency programs you want to target and as soon as you are eligible to start the match process (around August each year), you should use the Electronic Residency Application Service (ERAS) to collect and send applications and documentation to residency program directors. For foreign medical graduates, ERAS is accessed through the ECFMG. This service involves fees for processing, ordering exam transcripts, and sending applications online. You can pay extra to send applications to more residency programs, which can be a good investment to increase your chances of receiving requests for interviews.
You also need to open an account with the National Resident Matching Program (NRMP), agree to its terms, and provide all required information.
You will need to submit Letters of Recommendation (LoR) from U.S. licensed physicians. The best way for IMGs to obtain positive LoRs is to work or volunteer in a hospital setting. Networking with U.S. healthcare professionals increases your chances of finding physicians willing to recommend your work. Most programs ask for three LoRs, and all programs have a maximum of four LoRs. You may consider different LoRs for different specialties to make your application more competitive. Your recommendations should come from physicians who know you in a working context; never ask a relative to write you a recommendation.
You will also need to submit a personal statement, which you can tailor if applying to multiple program specialties. A personal statement should be 1-2 pages and should highlight your strengths as a candidate. It is always a good idea to ask someone to read over your personal statement for grammar, spelling, and sentence structure. Mistakes in your personal statement can reflect poorly on you as a candidate.
C. Phone and In-Person Interviews with Residency Programs
Between August and early November, you may receive invites to interview with residency programs you applied to. These interviews are a critical step in the process, so you should ensure you prepare well before interviewing. Research the program and develop your personal story of why you want to practice this specialty at this particular residency program.
You will be expected to travel to these interviews and pay for your own travel and accommodations. The typical U.S. medical school graduate will go on more than five interviews; if you are able, you should target more. When interviewing, think about how you will want to rank each program to optimize your chances of getting a successful match.
D. Rank Lists Resulting in a Match
When you have completed interviews and visits to residency programs, you must rank your choices online in the NRMP. Residency programs will also rank candidates in order of preference based on their applications and interviews. The top-viewed medical residency program in Ohio is the Cleveland Clinic’s Foundation’s Internal Medicine Program. In ranking a candidate, a residency program is committing to accepting that candidate if the match is made, and vice versa. Do not rank a program unless you are prepared to commit to it!
Rank lists close in February and NRMP utilizes an algorithm to match candidates to programs based on their rankings. The algorithm prioritizes candidates’ rankings over the program’s rankings. The resulting matches are announced during Match Week in mid-March.
E. Supplemental Offer and Acceptance Program (SOAP)
Matches can only be made when both a candidate and a residency program rank one another in the NRMP. This means that there will be many qualified candidates who do not receive a residency match. There will also be some residency program openings that remain unfilled.
On the Monday prior to Match Day, you will be notified whether you have matched or not matched. On Match Day (always a Friday) you will find out which program you matched to. If you are notified that you did not get a match, then you will still have a chance to find a match through what is called the Supplemental Offer and Acceptance Program (SOAP). From Monday through Thursday, programs with unfilled positions offer unmatched applicants remaining residency spots. The entire process is conducted through ERAS, so you will use the same account during Match Week to apply to SOAP positions.
If you are eligible for SOAP, you will receive a list of programs with remaining spots on Monday morning. You can apply to up to 45 unfilled programs. Be careful when you choose which programs to apply to, and make sure that the program accepts IMGs before applying. It is recommended that you apply to programs by Monday afternoon.
On Wednesday, programs will begin making offers to candidates. There are three rounds of offers from Wednesday to Thursday. If you receive an offer, you will have two hours to respond. You may receive multiple offers during the week, but you can only accept one offer. Unfortunately, SOAP is the last major opportunity you will have in a given year to compete for a large number of residency placements.
You will need to consider your options if you are not placed in a residency at this time. If you choose to go through the match process again, you must make sure you take steps to keep your skills current and also to improve your appeal as a candidate.
– Residency, Training Certificate
Once you have accepted an offer to join a GME program for your residency, you will need to apply for a temporary license to practice medicine for the purposes of your residency. If your residency is in Ohio, you must apply for a Training Certificate.
You should apply for an intern/resident/fellow training certificate immediately upon notification of appointment for postgraduate clinical training. To apply, you will need to submit your completed application and the associated fee. More information on how to apply for the temporary license is available from the State Medical Board of Ohio.
Apply for an Ohio Physician License
To practice medicine in Ohio after your residency, you will need an unrestricted license. You are eligible to apply for an unrestricted license in Ohio after you have completed your residency or other postgraduate training program (at least two years). Additionally, you will need to have taken and passed USMLE Step 3.
In Ohio, applying for an unrestricted license requires several different applications. You must request a Federation Credentials Verification Service (FCVS) Physician Profile to verify documents relating to your identity, education and training. The credentials verification process can be lengthy, so it is important to start this process before the other parts of your application. You must designate the State Medical Board of Ohio as a recipient.
You must also request Federal Bureau of Investigation (FBI) and Ohio Bureau of Criminal Investigation (BCI) background record checks. The Board will retain the results for up to one year, so you can complete the background checks as soon as you know you will be applying for Ohio licensure. The reports must be sent directly from the background check vendor to the Board. The Board provides a background check packet and instructional video on this process. Please note that it includes fingerprinting, which can take up to four weeks to process if you are out-of-state.
Applications for an unrestricted license are accepted through the Ohio Physician Licensure Application (MD) online and the Uniform Application for Physician State Licensure (UA) and Federation Credentials Verification. Please note that if you complete your application through the UA, you will need to submit supplemental questions through the Ohio MD license application.
More information on the application process, as well as a checklist of documents and information that will need to be submitted, is available from the Board.
Tests
There are a number of tests that you must take in order to become licensed in Ohio, known as the United States Medical Licensure Examinations (USMLE). This sequence of tests includes Step 1, Step 2, and Step 3, which must be completed within a ten-year period. You must achieve a passing performance score for each level. Additionally, if you cannot satisfy the Spoken English proficiency requirement through other means, you will need a passing score on the TOEFL iBT.
USMLE
The Board requires that all USMLE steps be taken within a ten-year period. The USMLE limits the number of retake attempts for each step to four.
– Step 1
The USMLE Step 1 exam is a broad-based test that focuses on the basic sciences used in medicine. The exam is an 8-hour exam taken on a computer, and it includes up to 280 multiple choice questions. The exam covers general medical principles across systems, processes within organ systems, as well as physician tasks and competencies.
Most U.S. medical school students take Step 1 in their second year of medical school and study intensely for it. While you may not have had to return to the basic topics covered in Step 1 for many years, there are several reasons why you should take test preparation for Step 1 very seriously:
- Residency programs tend to use Step 1 scores as a predictor of performance in residency program or specific specialty.
- Many residency programs have established a minimum score for Step 1 and will not interview candidates with lower results.
- Once you pass Step 1, you cannot retake it, even if your score was lower than desired.
Note that, USMLE Step 1 scoring transitions to reporting pass/fail outcomes only for tests taken after January 26, 2022. Thus, if you took Step 1 prior to January 26, 2022, you received both a numeric score and a pass/fail outcome.
– Step 2
The USMLE Step 2 Clinical Knowledge (CK) exam assesses your ability to apply medical knowledge, skills, and understanding of clinical science to provide patient care. The exam emphasizes health promotion and disease prevention. The exam is a one-day examination administered over 9 hours on a computer, and it includes up to 318 items. It covers areas including medicine, surgery, pediatrics, obstetrics and gynecology, and psychiatry.
Most Step 2 exams describe clinical situations and require that you provide a diagnosis, prognosis, indication of underlying mechanisms of disease and/or next steps in medical care.
– Step 3
The USMLE Step 3 exam is the final exam you will need to take before being eligible for an unrestricted medical license. The exam focuses on your ability to apply medical knowledge and understanding of biomedical and clinical science. The exam is a two-day examination. The first day, Foundations of Independent Practice (FIP), focuses on 232 multiple choice questions, while the second day, Advanced Clinical Medicine (ACM), includes 180 multiple choice questions and 13 case simulations. The simulations involve real-time patient care scenarios where the candidate will prescribed medications or procedures and the patient’s condition will evolve.
Test Preparation
The National Board of Medical Education (NBME) offers online self-assessments for the Step 1, Step 2 and Step 3 tests. There are also content outlines available for all steps of the USMLE, and many companies offer study programs. You should seriously consider taking a test preparation course if your self-assessments are weak; investing early in preparation will save you money on retakes!
Occupational English Test (OET) – Medicine
To meet the communication skills requirement for ECFMG Certification, you will need to take the OET Medicine test. If you are taking the OET Medicine after April 1, 2022, you will need to obtain a minimum score of 350 on the Listening, Reading, and Speaking sub-tests, and a minimum score of 300 on the Writing sub-test, in one test administration.
More information on the OET Medicine is available on the OET website.
Spoken English Proficiency
The Board requires that all IMGs demonstrate proficiency in Spoken English. This can be accomplished in a variety of ways:
- Passage of the Clinical Skills Assessment examination given by ECFMG on or after 7/1/98;
- Fulfillment of preliminary education requirements (i.e., completion of two years of undergraduate college work) in the U.S;
- Possession of a current medical license (including temporary licenses, training certificates, etc.) in the U.S. pursuant to which the holder has actively practiced medicine and surgery or osteopathic medicine and surgery, including accredited graduate medical education training, for the last five years (must have been actively practicing medicine in the U.S. for at least nine full months during each of the five years) immediately preceding the date of the application;
A score of at least 26 in Speaking and 26 in Listening with a total score of 90 on the TOEFL iBT offered by the Educational Testing Service, regardless of citizenship or country of birth. You are only required to wait three days between retakes and you can retake the test as many times as you wish.
Billing Requirements
In order to receive payment for your services from payers including Medicare and commercial healthcare payers, you will need to obtain a National Provider Identifier (NPI) and register as a provider with the Medicare system.
National Provider Identifier (NPI)
An NPI is a 10-digit identification number issued to providers that is used in connection with transactions identified by the Health Insurance Portability and Accountability Act of 1996 (HIPAA. You will also need an NPI for activities such as writing prescriptions.
You will likely need to obtain an NPI as a resident, and you will need one as a practicing physician. When applying for an NPI, you will need to provide a taxonomy code that categorizes you. For example, a student or resident would the taxonomy code for Student Health Care (390200000X), which applies to an individual who is enrolled in an organized health care education/training program leading to a degree, certification, registration, and/or licensure to provide health care. Once you become a fully licensed physician, you will need to submit a request to change the taxonomy code to reflect your licensure status.
You can apply for an NPI using the National Plan and Provider Enumeration System (NPPES).
Medicare Provider Registration
Medicare is a federal insurance program for patients over age 65, certain younger people with disabilities, and patients with end-stage renal disease. To obtain payment for services rendered to Medicare patients, you will need to register as a provider through the Medicare Provider Enrollment, Chain, and Ownership System (PECOS).
Time and Costs
The licensing process is both long and expensive. There are many factors that will determine how long and costly your own process will be. They include, but are not limited to:
- The completeness of your credentials and the speed of their collection and assessment.
- Your performance on all steps of the USMLE.
- How flexible you are about residency types and locations.
- Your efficiency and effectiveness in the residency search process.
- Your free time and how much money you have to spend.
Other Careers and Credentials
You may want to consider whether taking a lower-level job in healthcare in the short-term can help you meet longer-term goals of licensing as an MD. Working in healthcare in a different capacity and with fewer responsibilities may offer you some advantages:
- Your employer may pay for some costs associated with licensing.
- More energy to focus on studying.
- A chance to adapt to the U.S. healthcare system and workplace culture in a lower-pressure environment.
- An opportunity to network with U.S. healthcare professionals, which may prove useful when gathering Letters of Recommendation for your application.
You may immediately qualify for several hospital staff positions which require little or no additional training, such as Certified Nurse Assistant or Phlebotomy Technician. Some immigrant professionals find jobs as healthcare educators, or use language skills as medical interpreters.
You should be honest with your employer about your long-term plans and be sure that they have benefits such as paying for your tuition or schedule flexibility that will support your goals.
Beyond Licensing
Joining a Professional Medical Association
State and national associations for physicians provide opportunities for professional development and networking. They also help set acceptable working conditions for the profession and give information and opinions on policy. Their websites may offer useful orientation to medical candidates about the licensing and examination process. They often provide Continuing Education to members as well.
License Mobility
A physician must independently meet all Ohio requirements for licensing. The national exams and the mobility of the resident experience help make licensing in other states a relatively easy process. But if you become licensed in Ohio and want to practice in another state, you will need to research the legal requirements for that other state.
Maintaining Your Ohio License
Licenses must be renewed every two years from the anniversary of initial issuance If you let your license expire, you will have a much more complicated process to restore the license.
You will be required to complete 50 hours of Continuing Education every two years. This includes at least one hour on the duty to report and the remainder from activities meeting the requirements of rule 4731-10-02, which include educational activities certified by the AMA, internships/residencies/fellowships, and volunteering to provide health care services to indigent and uninsured persons. Each of these has different rates of credit and maximum credit limits. For example, volunteering to provide health care serves to indigent and uninsured persons will receive one credit hour for every five hours volunteered, with a maximum of ten credit hours.
You will need to keep the information on file for two years in case you are audited. There are many opportunities to earn these hours, and a variety of activities count. You will need to research the exact requirements and distribution of hours. Joining a professional association can give you access to professional development and keep you updated on this and other requirements for maintaining your license.
More information regarding renewal requirements is available through the Board.
Tips
Planning
Becoming a licensed MD in the U.S. is a difficult, long, expensive, and competitive process. You will need a clear and realistic plan to succeed. Take the time to develop a strategy for issues such as:
- Finances: you will need significant savings, a loan, or a job that helps pay for this long process.
- Preparation: you will need to invest resources in test preparation to pass your examinations. For residency, you will have to prepare U.S.-style marketing materials, perfect your interview and presentation skills, research your target programs, and prepare to participate in SOAP if you are not matched with a program.
- Network: you will need to rebuild a professional network. It can help to find work in a lower-ranking healthcare position in a hospital if you use the opportunity to actively identify mentors among specialists in your field and International Medical Graduates who have successfully obtained U.S. licenses. These contacts can not only help you with advice, but become sources of letters of recommendation for your residency process.
- Flexibility: you will be more likely to find a residency if you are flexible about geography, program quality, and specialty type.
Complete Credentials
Invest the time and money early to get complete educational and professional credentials for your foreign degree evaluation process. Follow up carefully with institutions where you studied and practiced medicine to ensure they send documents in the required format.
Pay Attention to Detail
All documents you submit either on paper or online are official. Take your time to fill them out carefully. For example, make sure your name and other information are used in exactly the same way on each document. Mistakes in these types of simple details are a common source of delays and complications in the licensing process.
Get Your Questions Answered
Be your own advocate throughout the licensing process. Seek clarification about questions and concerns directly from official sources. Organize your questions and ask for assistance. Email can be your most effective means of communication with the Commission and testing organizations.
Invest in Test Preparation
Your ability to pass your exams at the first sitting can be a very first sitting can be a very important factor in your appeal to residency programs. The results from the USMLE Step 1 exam are often used by Graduate Medical Programs as predictors of general success or of performance in a specialty area.
Market Yourself, American-Style
Being able to market yourself in a way that appeals to U.S. residency programs can play a deciding factor in your success. You may need outside guidance to assess what parts of your education and experience you should highlight and how to present them—and yourself—to potential programs. You must learn how to overcome cultural gaps and target your presentation to a U.S. audience. Many well-qualified people do not find a residency because they are unable to successfully prove their value over other candidates to residency programs. Consider this an opportunity to make your international experience a selling factor in this process.
